Expense Management in Microsoft Dynamics D365

Expense Management in Microsoft Dynamics D365, Expense module is a cost-effective way to manage employee expense, the process is completely paperless and helps the team to reduce manual work. Integrated approval workflows allow tracking of expense reports. Business rules and policies provide an organization with control over expenses.
In June of 2019, Microsoft released a re-imagined expense reporting experience in Dynamics 365 for Finance and Operations. Currently, the re-imagined experience is a work in progress and will continue to be updated.
With the June release, a large portion of the “Expense entry and submission” area has been redesigned. The redesign offers a significantly improved user experience as well as improved expense management in Dynamics 365.

Enabling the new Dynamics 365 for Finance and Operations features

The expense module can be configured from


Setup the Expense Category

Create expense categories like Hotel, Air, Taxi, Meals, Per Diem etc.

Setup the Policy for

  • Travel Request 
  • Expense

Define and set up an expense policy for your organization that will help control and manages employee expenses effectively. – Configure a single expense policy that can be applied to multiple legal entities or define separate expense policies for every company.
Expense policy validates that when an employee enters an expense it is within the company defined limits. Expense policy can trigger a warning message or give an error Error or require justification for going beyond the policy.

Setup Approval Flow

Configurable  workflows for Request & Expense approvals

  •  o  Multi-level approvals with approver determined based on multiple parameters such as
    • Amount
    • Department
    • Category
    • Location
    • Other options as well


Integration with travel services

XpenseCo ( Microsoft ISV Solution ), is designed to integrate D365 F&O with Travel services, Employees will be able to search and book flights & hotels from all around the work, will also be able to choose corporate deals, post the booking and payment, all financial information will be posted back to D365 finance module.

For the travel service module please contact us at info@xpenseco.com